Regulatory Compliance

Archiving, network and technology auditing, and company data searchability are concerns that can affect companies of all sizes and in any field. Depending upon your area of business, you may also need to ensure that your information and network technology can accommodate the regulatory compliance required by your profession. Some of the areas of regulatory compliance and accountability to keep in mind include:

Health Insurance Portability and Accountability Act (HIPAA) -  Providers of medical services or health data need to ensure that their data storage and networks are in compliance with HIPAA. Networks must be protected from intrusion, encryption measures put in place, data corroboration used to confirm accuracy of medical records, and all technological configurations documented.

Sarbanes Oxley Act, Section 404 (SOX Compliance) - This section, which applies to publicly traded companies, requires internal auditing and documentation of financial reporting. Even if Sarbanes Section 404 doesn't apply to your company directly, many large Sarbanes Oxley compliant organizations require that all of their partners are in line with Sarbanes compliance. A reliable, automated auditing and security solution, appropriately scaled for your business, is the key to compliance with Sarbanes Section 404 and brings the ease of knowing that, should it be necessary to bring your business into compliance, you are prepared.

Legal considerations – should your company ever be involved in a lawsuit, you need the ability to quickly and thoroughly search your archives for relevant information. There are several email archiving applications available to help with this task, but they all depend on having comprehensive network and user security policies in place to be effective. Investing the time and planning into designing a solution that works for you can help out tremendously down the road.

Whether you're using a hosted solution, such as Terminal B's Hosted Exchange, or you're running an in-house Exchange server, you need to know that your compliance issues and email archiving needs are covered. Whether your primary concern is Sarbanes Regulatory Compliance, HIPAA, or email archiving for legal reasons, Terminal B has the experience and the resources to get you on the right track. Contact us today to put our expertise to work for you.